Philippine Consulate General

OPTION 1

• Authorize a representative in the Philippines to apply for the NBI clearance renewal application on your behalf
• Send the following documents to your representative:
  • Original or copy of previously issued NBI clearance (issued 2014 – onwards)
  • One (1) 2X2 photo with white background
  • Copy of latest passport (data page only)
  • Authorization letter for representative
  • Personally arrange the remittance of Php200 NBI fee to your representative

OPTION 2

• Send your application directly to the NBI Manila thru:
  • IRD- Mailed Clearance Section
    National Bureau of Investigation,
    Taft Avenue, Ermita 1000 Manila, Philippines
• The following documents should be submitted:
  • Original or copy of previously issued NBI Clearance (2014 – onwards)
  • One (1) 2X2 photo with white background
  • Photocopy of applicant’s passport
  • Self-addressed return envelope (prepaid or with stamps valid for use in mailing your Clearance Certificate from the Philippines to Canada)
  • Proof of payment. Payment instructions are available at https://clearance.nbi.gov.ph/

(1) Request for the NBI Clearance Form No. 5 at the Philippine Consulate General in Calgary, in person, or by mail. In order to receive the NBI Clearance Form No. 5 by mail, please send send a letter to PCG Calgary (address: Philippine Consulate General in Calgary, Suite 100, 1001 1st St. SE, Calgary, AB, T2G5G3) requesting for the NBI Clearance Form No. 5 with an enclosed prepaid, self-addressed, unused Xpresspost envelope.

(2) Fill in the personal data required on both sides of the NBI Clearance Form No. 5 truthfully and legibly in print.

If the applicant is a married female, the order of writing her name is as follows:

• Your maiden surname (father’s surname)
• Your husband’s surname
• Your first name(s) or given name(s)
• Your maternal surname (maiden surname of your mother)

(3) Proceed to the nearest police station (Royal Canadian Mounted Police or RCMP) in your area of residence or the RCMP-accredited fingerprinting company to have your fingerprints impressed (ROLLED IMPRESSION) on the appropriate spaces on the NBI Clearance Form No. 5.

(4) The RCMP officer (at the Police Station) or RCMP-accredited fingerprinting company representative who took your fingerprints should sign his/her name, state his/her official designation and stamp the seal of the office on the space provided in the NBI Clearance Form No. 5. Please also request the RCMP to stamp their seal on your photo attached to the NBI form.

(5) Submit the duly filled-out and fingerprinted NBI Clearance Form No. 5 to the Philippine Consulate General in Calgary for notarization. Book your appointment at https://calendly.com/yycpcg/nonpassport and submit the following on your appointment day:

• Photocopy of passport data page (the page with your photo and information)
• Payment of CAD $38.75 (debit card, credit card, or cash)
• The applicant has the option to receive the notarized NBI Clearance Form No. 5 on the same day at 3:00 pm by paying an additional expedite fee of CAD$15.50.
• Alternatively, those who prefer the 5-day regular processing (excluding mailing time) must provide a prepaid, self-addressed, unused Xpresspost envelope, and pay the regular fee of CAD$38.75.

The applicant bears the responsibility of sending the notarized NBI Clearance Form No. 5 to the NBI in the Philippines. (See Step No. 7)

(6) For those submitting the duly filled-out and fingerprinted NBI Clearance Form No. 5 for notarization by mail:

Mail the duly filled-out and fingerprinted NBI Clearance Form No. 5 together with the following:

• Photocopy of your passport data page (the page with your photo and information);
• CAD$38.75 in Money Order or Bank Draft payable to the PHILIPPINE CONSULATE GENERAL (Please use the exact wording on the bank draft or postal money order.)
• Complete contact details: address, email and phone number; and,
• Prepaid, self-addressed, unused Xpresspost return envelope (for the return of the notarized NBI Clearance Form No. 5).

Please note that the applicant bears the responsibility of sending the notarized NBI Form No. 5 to the NBI in the Philippines, or for authorizing the person who will submit the clearance form on their behalf (see Step No. 7).

(7) Upon receipt of your notarized NBI Form No. 5 (in person or by mail), the applicant has two options for sending their clearance application to the NBI in Manila:

OPTION 1

• Designate an authorized person/representative to submit your clearance application form to the NBI Main Office in Manila. The following should be sent to the authorized representative:
  • Photocopy of applicant’s passport
  • Payment of Php 200.00
  • Authorization Letter signed by the applicant
  • Notarized NBI Clearance Form No. 5

The NBI will send the corresponding NBI Clearance Certificate to your authorized representative after they have processed your application.

OPTION 2

• Send your application directly to the NBI Manila thru:
  • IRD- Mailed Clearance Section
    National Bureau of Investigation,
    Taft Avenue, Ermita 1000 Manila, Philippines
• Send your application directly to the NBI Manila to:
  • IRD- Mailed Clearance Section
    National Bureau of Investigation
    Taft Avenue, Ermita 1000 Manila, Philippines

The NBI will send the corresponding NBI Clearance Certificate to your authorized representative after they have processed your application.