New Passport Application for Adult (18 years old and above)
A new passport may be issued to a 1) Filipino citizen who has not been issued a Philippine passport before; of 2) a Filipino dual citizen who is no longer in possession of a previously issued Philippine passport; or 3) a Filipino or dual citizen who holds a brown, maroon or green passport; and has presented sufficient documentation to prove his/her identity and Filipino citizenship.
Office or Division: | Philippine Consulate General Calgary |
Classification: | Multi-stage processing |
Type of Transaction: | G2C -Government to Citizen |
Who may avail: | Adult Filipino citizens |
CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
Core Requirements: |
Original and photocopy of PSA-issued Birth Certificate | Philippine Statistics Authority (PSA)/ www.psaserbilis.com.ph |
Duly-accomplished passport application form | www.passport.gov.ph |
Original and photocopy of proof of status in Canada (e.g. Permanent residence card, valid Record of landing, valid work permit, valid visitor’s visa or valid seaman’s book, valid No Record Letter from IRCC that you have not obtained Canadian citizenship) | Canadian government – Immigration, Refugees, Citizenship Canada |
If applicant wants passport mailed, please provide unused, prepaid, self-addressed Xpresspost envelope from Canada Post with appropriate tracking feature OR unused, prepaid, self-addressed envelope with tracking feature from any other courier company of choice | Canada Post or other courier company of choice |
Additional documents: |
If the applicant has a derivative Filipino Citizenship: |
Order of Approval of the parent or child (as applicable); and/or | Philippine Embassy or Consulate General; Bureau of Immigration |
Identification Certificate. | Philippine Embassy or Consulate General; Bureau of Immigration |
If the applicant is applying for the replacement of a lost, expired non-electronic passport: |
Accomplished Affidavit of Loss/Mutilation of Passport | PCG Calgary |
Original and photocopy of Police Report | Police station where the incident was reported |
Original and photocopy of a valid government-issued photo ID (used to prove identity). | Philippine government offices |
If the applicant is a dual citizen who is not able to present a previous Philippine passport: |
Original and photocopy of Identification Certificate, or Order of Approval or Oath of Allegiance | Philippine Embassy or Consulate General; Bureau of Immigration |
Duly accomplished and notarized Affidavit of Loss Passport | Philippine Consulate Genera |
If a female applicant wishes to adopt the surname of her husband: |
PSA-issued Certificate of Marriage | Philippine Statistics Authority (PSA)/ www.psaserbilis.com.ph |
Any valid government-issued ID | Philippine government offices |
If the applicant is a holder of brown, maroon, and/or green passport |
Original brown, maroon or green passport; | In applicant’s possession |
For dual citizens, original and photocopy of Identification certificate;
| Philippine Embassy or Consulate General; Bureau of Immigration |
If the brown, maroon or green passport indicates the married name of a female applicant and the applicant wishes to still use the surname of her husband:
| Philippine Statistics Authority (PSA)/ www.psaserbilis.com.ph |
If the brown, maroon or green passport indicates the married name of a female applicant and the applicant wishes to revert to her maiden name by: |
Dissolution of marriage:
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Death of spouse:
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By other reason:
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If the brown, maroon, or green passport indicates the married name of a female applicant and the applicant wishes to change the format of her married name:
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If the applicant’s claim to Filipino citizenship is highly doubtful |
No Record Letter | Canadian government – Immigration, Refugees, Citizenship Canada/click the hyperlink |
STAGE 1 |
CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
SECURING AN APPOINTMENT AT www.passport.gov.ph |
1.Client secures an appointment for Passport | 1.System sends a confirmatory email | none | 15 mins | CLIENT |
2. On the confirmatory email, client clicks “Confirm Appointment” | 2. System sends a reference code | none | 2 mins | CLIENT |
3. Client receives email confirmation and the application form that needs to be printed and brought on the day of appointment | 3. None | none | 1 min | DFA GOAS |
4. If client is unable to receive any email confirmation, s/he can send a request for assistance through passportconcerns@dfa.gov.ph | 4. Respond to client’s concerns | none | 2 mins | DFA GOAS |
SUBTOTAL | none | 20 mins |
ON THE DAY OF THE APPOINTMENT AT THE PHILIPPINE CONSULATE GENERAL IN CALGARY |
5. Client is welcomed by the receptionist/CAPAC | 5. Client is given the payment slip and queuing number for passport | none | 1 min | CAPAC |
6. Client takes note of the ticket number and waits for the number to be called | 6. Processor/encoder queues the number from Passport Windows 1 to 3 or whichever window is available | none | 1 – 10 minutes (depending on the number of applicants on queue | Passport processor/ encoder |
7. As called in the queuing system, client proceeds to Window 1 or any window that called the ticket number, and presents the documents |
7. Processor interviews the applicant, checks the application form and reviews the requirements. 7.1 If the documents are in order, processor advises client to proceed to cashier for payment 7.2 If a requirement is lacking, processor advises the applicant to comply and to return within 6 months with the complete requirements. 7.3 Processor then waits for client to return from the cashier | none | 2-5 mins | Passport processor/ encoder |
8. Client proceeds to the cashier to pay for passport services |
8. Cashier receives payment and releases official receipt to client 8.1 Cashier advises the client to return to the passport officer. | CAD 93.00 (New Passport) | 2 mins | Collecting/ Finance Officer |
9. Client returns to passport officer for passport data enrollment and biometrics capture | 9. Encoder encodes passport data, captures photo, digital signature and, fingerprint | none | 5 mins | Passport processor/ encoder |
10. Client signs ePassport enrollment certificate to confirm correctness of encoded information |
10. Encoder saves the application for transmission 10.1 Encoder informs the applicant of the releasing period of the new passport. | none | 2 mins | Passport processor/ encoder |
11. None |
11. Passport officer transmit the application electronically at the end of business day 11.1 Passport officer stores all application forms and mailing envelopes in a steel cabinet inside the releasing room | none | 5 mins | Passport processor/ encoder |
SUBTOTAL | CAD 93.00 (New Passport) | 29 minutes and 30 seconds |
STAGE 2 |
CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
IF RELEASE BY MAIL |
SUBTOTAL |
OTHER AGENCY ACTION |
SUBTOTAL |
TOTAL (STAGE1 + STAGE 2; RELEASE BY MAIL) |
IF RELEASE BY PICK UP |
SUBTOTAL |
TOTAL (STAGE 1 + STAGE 2; RELEASE BY PICK-UP) |
New Passport Application for Adult (qualified for multi-stage processing)
New Passport Application for Minor (below 18 years old)
A new passport may be issued to minors 1) born to a Filipino citizen parent; or 2) have acquired derivative dual citizenship from parents’ dual citizenship; have filed a Report of Birth at the Philippine Embassy or Consulate General; or 3) who are Filipino citizens and have lost their valid or expired passports; and comply with the requirements and able to present sufficient documentation to prove his/her identity and Filipino citizenship.
Office or Division: | Philippine Consulate General Calgary |
Classification: | Multi-stage processing |
Type of Transaction: | G2C – Government to Citizen |
Who may avail: | Minor Filipino citizens |
CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
Core Requirements: |
Additional documents: |
For minors whose parents are not married |
For adopted minors |
For derivative dual citizen minors |
For minors who have lost a valid or an expired ePassport |
If the applicant’s claim to Filipino citizenship is highly doubtful |
STAGE 1 |
CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
SECURING AN APPOINTMENT AT passport.gov.ph |
SUBTOTAL |
ON THE DAY OF THE APPOINTMENT AT PCG CALGARY |
SUBTOTAL |
STAGE 2 |
CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
IF RELEASE BY MAIL |
SUBTOTAL |
OTHER AGENCY ACTION |
SUBTOTAL |
TOTAL (STAGE1 + STAGE 2; RELEASE BY MAIL) |
IF RELEASE BY PICK UP |
SUBTOTAL |
TOTAL (STAGE 1 + STAGE 2; RELEASE BY PICK-UP) |
New Passport Application for Minor (qualified for multi-stage processing)
Passport Renewal for Adult (18 years old and above)
A Philippine passport may be renewed at the Embassy in six months to one year prior to its expiration. Passport renewal requires personal appearance and that the holder is a Filipino. This category does not include holders of non-ePassports, the renewal of which are treated as first-time passport applications (please see service no. 1).
Office or Division: | Philippine Consulate General Calgary |
Classification: | Multi-stage processing |
Type of Transaction: | G2C – Government to Citizen |
Who may avail: | Adult Filipino citizens |
CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
Core Requirements: |
Additional documents: |
If the applicant is a dual citizen whose existing Philippine passport was issued after dual citizenship: |
If the applicant is a natural-born dual citizen |
Filipino or dual citizens who wish to replace their lost valid Philippine passport: |
If a female applicant is renewing an ePassport and wishes to adopt the surname of her husband: |
If a female applicant wishes to change the format of her married name: |
If a female applicant wishes to revert to her maiden name: |
By death of spouse: |
By other reason: |
STAGE 1 |
CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
SECURING AN APPOINTMENT AT passport.gov.ph |
SUBTOTAL |
ON THE DAY OF THE APPOINTMENT AT PCG CALGARY |
SUBTOTAL |
STAGE 2 |
CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
IF RELEASE BY MAIL |
SUBTOTAL |
OTHER AGENCY ACTION |
SUBTOTAL |
TOTAL (STAGE1 + STAGE 2; RELEASE BY MAIL) |
IF RELEASE BY PICK UP |
SUBTOTAL |
TOTAL (STAGE 1 + STAGE 2; RELEASE BY PICK-UP) |
Passport Renewal for Adult (qualified for multi-stage processing)
Passport Renewal for Minor (below 18 years old)
Renewal of Philippine Passport may be processed by the Embassy for 1) minors born to a Filipino citizen parent/s whose current Philippine passport have expired or about to expire; or 2) minors who acquired derivative dual citizenship from their parents’ dual citizenship (Philippines and another country); possess a Report of Birth issued by the Philippine Statistics Authority; and whose current Philippine passport has expired or is about to expire and who are able to present the expiring Philippine passport and are able to present sufficient documentation to prove his/her identity and Filipino citizenship.
Office or Division: | Philippine Consulate General Calgary |
Classification: | Multi-stage processing |
Type of Transaction: | G2C – Government to Citizen |
Who may avail: | Minor Filipino citizens |
CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
Core Requirements: |
Additional documents: |
For minors whose parents are not married |
For adopted minors |
For derivative dual citizen minors |
For minors who have lost a valid or an expired ePassport |
If the applicant’s claim to Filipino citizenship is highly doubtful |
STAGE 1 |
CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
SECURING AN APPOINTMENT AT passport.gov.ph |
SUBTOTAL |
ON THE DAY OF THE APPOINTMENT AT PCG CALGARY |
SUBTOTAL |
STAGE 2 |
CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
IF RELEASE BY MAIL |
SUBTOTAL |
OTHER AGENCY ACTION |
SUBTOTAL |
TOTAL (STAGE1 + STAGE 2; RELEASE BY MAIL) |
IF RELEASE BY PICK UP |
SUBTOTAL |
TOTAL (STAGE 1 + STAGE 2; RELEASE BY PICK-UP) |
New Passport Application for Minor (qualified for multi-stage processing)
Travel Document Issuance (Walk-in Submission 12:00 noon – 1:00 P.M. only)
A Travel Document may be issued to a Filipino who has an urgent need to return to the Philippines but is not able to present a valid Philippine passport. A Travel Document is valid only for one-way direct travel to the Philippines and valid for 30 days from the date of issuance.
Office or Division: | Philippine Consulate General Calgary |
Classification: | Simple |
Type of Transaction: | G2C – Government to Citizen |
Who may avail: | Filipino citizens |
CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
SUBTOTAL |
TOTAL |
Travel Document Issuance (Submission by mail)
A Travel Document may be issued to a Filipino who has an urgent need to return to the Philippines but is not able to present a valid Philippine passport. A Travel Document is valid only for one-way direct travel to the Philippines and valid for 30 days from the date of issuance.
Office or Division: | Philippine Consulate General Calgary |
Classification: | Simple |
Type of Transaction: | G2C – Government to Citizen |
Who may avail: | Filipino citizens |
CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
SUBTOTAL |
OTHER AGENCY ACTION |
SUBTOTAL |
TOTAL |
Notarials and Legalization (Submission in person – By appointment only)
The PCG Calgary notarizes or legalizes private documents issued or executed/signed in Canada in order to have legal effect in the Philippines. The PCG Calgary issues an ACKNOWLEDGEMENT.
Office or Division: | Philippine Consulate General Calgary |
Classification: | Simple |
Type of Transaction: | G2C – Government to Citizen |
Who may avail: | A person of legal age signing or executing the document or an affidavit of undertaking an act. |
CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
SECURING AN APPOINTMENT |
SUBTOTAL |
ON THE DAY OF THE APPOINTMENT AT SUITE 100, 1001 1ST ST. SE, CALGARY, AB T2G 5G3 |
TOTAL (RELEASE BY PICK-UP |
IF RELEASE BY MAIL |
SUBTOTAL |
OTHER AGENCY ACTION |
SUBTOTAL |
TOTAL |
Dual Citizenship (In-person submission – By appointment)
Republic Act 9225, or the Citizenship Retention and Reacquisition Act of 2003, passed into law on 29 August 2003, grants the opportunity to retain or reacquire the Filipino citizenship of natural-born Filipinos who have lost their Filipino citizenship through naturalization in a foreign country.
All natural-born Filipinos who have lost their Philippine citizenship due to naturalization as a citizen of another country may file a Petition for Retention and Reacquisition of Philippine Citizenship on their own behalf AND that of their eligible unmarried children below 18 years of age.
Former natural-born Filipinos who are serving in a foreign military in whatever capacity are not eligible to reacquire their Filipino citizenship under Republic Act 9225.
Office or Division: | Philippine Consulate General Calgary |
Classification: | Multi-Stage Processing |
Type of Transaction: | G2C – Government to Citizen |
Who may avail: | All natural-born Filipinos who have lost their Philippine citizenship due to naturalization as a citizen of another country and their eligible unmarried children below 18 years of age at the time of the application. |
CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
MINOR APPLICANTS An adult applicant may apply on behalf of their eligible unmarried children below 18 years old by filling out the portion for dependents on their application form and submitting the following, per child: |
MINOR APPLICANTS If application is submitted after the parents have re-acquired Filipino citizenship |
STAGE 1 |
CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
SUBTOTAL |
STAGE 2 Oath-taking |
CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
SUBTOTAL |
TOTAL (STAGE 1 + STAGE 2) |
Dual Citizenship walk-in submission (covered by R.A. 9225; qualified for multi-stage processing)
Dual Citizenship Submission by Mail
Please see description in No. 8
Office or Division: | Philippine Consulate General Calgary |
Classification: | Multi-Stage Processing |
Type of Transaction: | G2C – Government to Citizen |
Who may avail: | All natural-born Filipinos who have lost their Philippine citizenship due to naturalization as a citizen of another country and their eligible unmarried children below 18 years of age at the time of the application. |
CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
MINOR APPLICANTS An adult applicant may apply on behalf of their eligible unmarried children below 18 years old by filling out the portion for dependents on their application form and submitting the following, per child: |
MINOR APPLICANTS If application is submitted after the parents have re-acquired Filipino citizenship |
STAGE 1 |
CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
SUBTOTAL |
STAGE 2 Oath-taking |
CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
SUBTOTAL |
TOTAL (STAGE 1 + STAGE 2) |
Dual Citizenship walk-in submission (covered by R.A. 9225; qualified for multi-stage processing)
Report of Birth (By Mail)
The Report of Birth is a declaration of the birth of a child born outside the Philippines to parents at least one of whom is a citizen of the Philippines. Under the 1986 Philippine Constitution, a child born of one or both parents who are citizens of the Philippines at the time of birth, REGARDLESS OF THE CHILD’S PLACE OF BIRTH, is a Filipino citizen. As such, Filipino parent(s) must promptly register the birth of their child with the Consulate in order for such a birth to be registered with the Office of the Civil Registrar General of the Philippines. Ideally, the birth must be reported within one (1) year after its occurrence to the Embassy or Consulate General that has jurisdiction over the place of birth.
When the parents fail to report the birth within one (1) year, the birth may still be recorded upon determination of the consular officer of satisfactory evidence of the authenticity of the report. In these cases, the person who executes the report shall furnish the Embassy or Consulate with an explanation surrounding the delay in reporting the birth (Affidavit of Delayed Registration of Birth). The Philippine Consulate in Calgary accepts Reports of Birth of children born in the Canadian Provinces of Alberta; and Saskatchewan.
Office or Division: | Philippine Consulate General Calgary |
Classification: | Multi-Stage Processing |
Type of Transaction: | G2C – Government to Citizen |
Who may avail: | All natural-born Filipinos who have lost their Philippine citizenship due to naturalization as a citizen of another country and their eligible unmarried children below 18 years of age at the time of the application. |
CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
MINOR APPLICANTS An adult applicant may apply on behalf of their eligible unmarried children below 18 years old by filling out the portion for dependents on their application form and submitting the following, per child: |
MINOR APPLICANTS If application is submitted after the parents have re-acquired Filipino citizenship |
STAGE 1 |
CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
SUBTOTAL |
STAGE 2 Oath-taking |
CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
SUBTOTAL |
TOTAL (STAGE 1 + STAGE 2) |
Dual Citizenship walk-in submission (covered by R.A. 9225; qualified for multi-stage processing)
Report of Birth (In-person appointment)
Please see description in No. 11
Report of Marriage (By Mail)
Filipinos married outside the Philippines must register their marriage with the Philippine Embassy or Consulate General with jurisdiction over the place of marriage in order for such a marriage to be registered with the Office of the Civil Registrar General of the Philippines. The Report of Marriage will then be issued and transmitted to the Consular Records Section of the Department of Foreign Affairs in Manila, which forwards them to the National Statistics Office/Philippine Statistics Authority (NSO/PSA) for registration and recording.
Ideally, the marriage must be reported within one (1) year after it takes place. When the parties failed to report the marriage within one (1) year, the marriage may still be recorded but the person who executes the report shall furnish the Embassy or Consulate with an explanation surrounding the delay in reporting the marriage (Affidavit of Delayed Registration of Marriage).
The Philippine Consulate in Calgary processes the report of marriages between two Filipinos or a Filipino and a foreign national, that are solemnized in the Canadian Provinces of Alberta and Saskatchewan.
Report of Marriage (In-person Appointment)
Please see description in No. 13
Report of Death (By Mail)
The death of a Filipino citizen in Alberta and Saskatchewan should be reported to and registered with the Philippine Statistics Authority through the Philippine Consulate General in Calgary. If the deceased is no longer a Filipino at the time of death, there is no need to file a Report of Death.
Report of Death (In-person by Appointment)
Please see description in No. 14
Consular Mortuary Certification (By Mail)
Consular Mortuary Certificate is required for the shipment of human remains or for carrying or shipping cremated remains. If the deceased passed away as a Filipino citizen, Services No. 14 and 15 apply.
NBI Clearance (In-person by Appointment)
NBI Clearance ( Mail NBI Application Request)
Visa Application (By Mail)
Foreigners or former Filipinos who will travel to the Philippines for tourism and business purposes (9A Temporary Visitor’s Visa) with entry validity of three (3) months for single entry; six (6) months or one (1) year validity for multiple entries.
Diplomats with official assignment to the Philippines, dependent family members of Diplomats and government officials on official business in the Philippines (9E visa)
Visa Application (Walk-in 9:00 -11:00 A.M. and 1:00 – 3:00 P.M. only)
Please see description in SERVICE NO.19
Diplomatic Visa Application (9E)
The Consulate issues visas to diplomats with official assignment to the Philippines, dependent family members of Diplomats and government officials on official business in the Philippines (9E visa)
Video-Conference Hearing (VCH)
Pursuant to Section IV of the Supreme Court of The Philippines’ Administrative Matter No. 20-12-01-SC, the Consulate facilitates the use of its premises for video conference hearings for hearings scheduled at no later than 7:00 p.m. Calagary time. VCH must be scheduled one month prior to the hearing date and the issuance of a court order. The VCH participant must bring his/her own equipment and use her own log-in details of the court-provided VCH platform.
Assistance-to-Nationals
The Consulate extends assistance to distressed Filipino nationals who are in Canada as tourists, permanent residents, students or persons out of status.
Feedback and Complaints Mechanism
FEEDBACK AND COMPLAINTS MECHANISM |
How do I send feedback? | The Department of Foreign Affairs has adopted the Harmonized Client Satisfaction Measurement which is a standardized framework in measuring client satisfaction across all levels of the government. To provide feedback, the applicant/stakeholder may fill out the digital Service Quality Feedback Form (SQFF) by scanning the QR Code posted in conspicuous spaces around the office or by visiting the corresponding link of form where the service was availed:
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How do I file a complaint? | Note: Inputs of offices/posts in this section will be used to create a standard complaints mechanism procedure that will be included in the consolidated Citizen’s |
How are complaints processed? | Note: Inputs of offices/posts in this section will be used to create a standard complaints mechanism procedure that will be included in the consolidated Citizen’s Charter. |
Contact Information of Anti-Red Tape Authority (ARTA), Presidential Complaints Center (PCC), and CSC Contact Center ng Bayan (CCB) | ARTA 8478 5091 8478 5099 complaints@arta.gov.ph PCC 8888 CCB 0908 881 6565 (SMS) |
Office / Foreign Service Post | Address | Contact Information |
Philippine Consulate General, Calgary AB Canada | Suite 100, 1001 1st St SE, Calgary AB Canada, T2G 5G3 | Official website: www.calgarypcg.ca Official Facebook account: @PHinCalgary Trunk Line: 1-403-455-9457 Emergency No.: 1-587-577-1524 (Only in case of death and arrest of Filipino nationals) Email Addresses Please use the email address that corresponds to the Consular Service that you require.
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